Project Assistant Manager

Job Summary

We are seeking a highly organised and detail oriented project assistant manager to support the planning, execution, and completion of a project. The ideal candidate will work closely with the Project Manager and team members to ensure that project objectives are met on time, within scope and within budget

Key Responsibilities

1. Lead project planning sessions to define the scope, objectives, and deliverables.
2. Oversee the progress of the platform’s development by working closely with the developer team, ensuring resource allocation and budget adherence.
3. Produce and distribute weekly reports detailing development milestones and timelines
4. Monitor the implementation of marketing initiatives, providing updates and ensuring deliverables are achievable.
5. Schedule, organize, and facilitate weekly progress meetings every five working days.
6. Record, distribute, and follow up on key decisions and action items from each meeting.
7. Handle all project-related paperwork, appointments, and communications with third parties.
8. Maintain comprehensive documentation of project activities, including records of meetings, approvals, and deliverables
9. Attend all approved meetings with third parties and partners, documenting discussions and action items for follow-up.
10. Coordinate and participate in platform testing to identify areas for improvement and ensure quality standards are met.
11. Collaborate with the organisation team to address platform user needs, gathering feedback and communicating demands to the technical team for upgrades.
12. Oversee customer relations to ensure a seamless user experience
13. Assist in creating and maintaining comprehensive project documentation, ensuring accessibility for all stakeholders.
14. Perform quality control on project deliverables throughout development to maintain high standards.
15. Monitor project progress, ensuring timelines and objectives are met while adhering to budgets.
16. Provide regular updates to stakeholders, fostering a transparent and collaborative environment.
17. Identify risks, propose mitigation strategies, and solve problems effectively to keep the project on track.

Requirements

1. Bachelor’s degree in Business, Management, IT, or a related field.
2. Proven experience as a project manager, preferably in the online booking or e-commerce industry.
3. Strong understanding of project management methodologies and tools.
4. Proficiency in project management software.
5. Excellent communication, leadership, and problem-solving skills.
6. Ability to manage multiple teams simultaneously and meet deadlines with attention to detail.