Finance and Administration Officer

On behalf of our client, we are looking for a finance person who is professional and has experience in accounting

Key Responsibilities 

Finance Responsibilities 

• Prepare and process accounting entries, including payments, receipts, journals, and bank  reconciliations.
• Maintain accurate and up-to-date financial records in accordance with approved  accounting standards and internal policies.
• Support preparation of monthly, quarterly, and annual financial reports.
• Assist with budgeting, forecasting, and expenditure monitoring.
• Ensure timely processing of invoices, staff claims, and statutory payments (taxes, social  security, etc.).
• Support internal and external audits by preparing schedules and responding to audit  queries.
• Monitor cash flow and maintain proper custody of cash and bank instruments.

Administration Responsibilities 

• Oversee day-to-day office administration to ensure smooth operations.
• Manage procurement processes, including requisitions, supplier coordination, and record  keeping.
• Maintain administrative records, contracts, and asset registers.
• Coordinate logistics, travel arrangements, and office supplies.
• Support human resource administration, including staff records, onboarding  documentation, and leave tracking.
• Ensure compliance with organizational policies and procedures.

Compliance and Controls 

• Ensure adherence to financial policies, procedures, and internal control systems.
•  Support compliance with relevant laws, regulations, and statutory requirements.
•  Identify risks and recommend improvements to financial and administrative processes.

Coordination and Reporting 

• Liaise with internal departments, vendors, banks, and service providers.
• Provide timely and accurate financial and administrative information to management.
• Perform any other duties as may be assigned by the supervisor from time to time.

Qualifications and Experience 

• Diploma in Finance, Accounting, Business Administration, or a related field.
•  Minimum of 1–3 years’ relevant experience in finance and administration roles.
•  Experience working with accounting software and Microsoft Office applications.

Skills and Competencies 

• Strong accounting and financial reporting skills.
• Good understanding of administrative and procurement processes.
• High level of accuracy, integrity, and attention to detail.
• Strong organizational and time management skills.
• Ability to work independently and meet deadlines.
• Good communication and interpersonal skills.
• Ability to handle confidential information with discretion.

Work Environment 

• Office and online based role with occasional interaction with external stakeholders.
•  May require working under tight deadlines, especially during reporting periods.