Finance Officer

On behalf of our client we are looking for a finance officer , who can join the company, and accomplish to achieve the company's goal.

Financial Systems Ownership and Utilization

• Own and enforce 100% use of QuickBooks as the official accounting system
• Ensure all financial transactions are recorded in real-time (no backlog)
• Maintain an accurate chart of accounts aligned to IHC business lines
• Perform monthly bank reconciliations
• Ensure timely generation and release of financial reports

4.2.  Budgeting, Forecasting & Financial Planning

• Prepare and manage annual budgets for IHC and each business line
• Develop and maintain rolling cash flow forecasts in QuickBooks
• Track actual perfomance against budget and forecasts
• Identify variances early and recommend corrective actions
• Support scenario planning aligned with Bank commitments

4.3. Cash Management & Bank Liabilities Readiness

• Ensure sufficient cash reserves to meet Bank loan obligations
• Monitor daily and weekly cash positions using Qickbooks
• Align cash planning with the Bank restructuring proposal
• Enforce payment prioritization in the sequence of Bank loan, Statutory obligations and Critical operations
• Prepare bank-required financial reports

Primary test: Bank payments are never delayed or unexpected.

4.4. CAPEX & OPEX Management

• Track and control all CAPEX and OPEX in QuickBooks
• Ensure spending aligns with approved budgets
• Record assets accurately and track depreciation
• Prevent unauthorized or unbudgeted expenditure

4.5. Revenue Assurance, Invoicing & Collections

• Ensure all  invoicing is processed through QuickBooks
• Monitor accounts receivable in real time
• Produce and analyze aging reports
• Follow up on overdue payments in coordination with operations
• Reduce cash collection cycles and revenue leakage

4.6. Payments, Salaries & Petty Cash

• Process supplier payments and staff reimbursements
• Prepare and execute payroll accurately and on time
• Manage petty cash and record all transactions  in QuickBooks
• Ensure all payments are fully approved and documented

4.7. Procurement & Policy Compliance

• Enforce compliance with Finance and Procurement Policies
• Ensure procurement transactions are budgeted and approved
• Verify vendor details and payment accuracy
• Block non-compliant transactions

4.8. Statutory Compliance & Regulatory Reporting

• Ensure full compliance with all statutory obligations:
  • TRA (VAT, PAYE, Corporate Tax, Withholding)
  • NSSF, NHIF, SDL, and other statutory bodies
• Record all statutory obligations and payments in QuickBooks
• File statutory returns accurately and on time
• Prevent penalties, interest, and compliance risks

4.9. Audits & Financial Reporting

• Prepare monthly, quarterly and annual financial reports
• Support internal and external audits
• Resolve audit queries promptly
• Maintain audit-ready  documentation

4.10. Investment Tracking & Returns Monitoring

• Track investments and projects in QuickBooks or linked schedules
• Monitor performance against expected returns
• Managing all financing facilities and its returns to ensure value is attained.
• Report ROI, variances, and underperformance
• Support management decisions on capital allocate on

4.11. Governance, Controls & Risk Management

• Maintain strong internal financial controls
• Identify financial risks early and escalate appropriately
• Support Board and FAAC financial oversight
• Ensure segregation of duties where applicable

5. Key Performance Indicators (KPIs)
6. System Discipline – QuickBooks (25%)

• 100% of transactions recorded
• No posting backlog beyond 48 hours
• Timely Monthly bank reconciliations
• Clean audit trails

1. Cash & Loan Discipline (25%)

• 100% on-time CRDB loan payments
• Cash reserve thresholds maintained
• Cash forecast accuracy within ±10%

1. Budget & Cost Control (20%)

• Controlled budget variances
• Accurate CAPEX and OPEX tracking
• Zero unauthorized spending incidents

1. Revenue & Receivables (15%)

• Accurate and timely Invoincing
• Reduction in overdue receivables
• Improved cash conversion cycle

1. Compliance & Reporting (15%)

• Zero statutory penalties
• 100% on-time statutory filings
• Timely management and Board reporting

6. Key Deliverables

• Live and accurate QuickBooks system
• Monthly management accounts
• Rolling cash flow forecasts
• CRDB payment readiness reports
• Statutory compliance schedules and filings
• Accounts receivable aging reports
• CAPEX and OPEX tracking reports
• Audit support documentation

7. Authority & Limits

• Authority to enforce financial policies and controls
• Authority to block or delay non-compliant payments
• Authority to escalate financial risks directly to CEO and FAAC
• No authority to approve unbudgeted expenditure