Human Resource Officer

On behalf of our client we are looking for a human resourse officer who can join the team, so as to achieve the company's goal.

1. Employee Relations & Disciplinary Support

• Assist in managing disciplinary cases in line with company policies and labour laws.
• Prepare disciplinary notices, warning letters, show-cause letters, and hearing invitations.
• Coordinate and document disciplinary hearings, including minutes, evidence, and outcomes.
• Ensure procedural fairness, adherence to timelines, and proper record-keeping.

2. Incident Investigation & Reporting

• Support investigations of workplace incidents, accidents, near misses, and misconduct cases.
• Collect statements, compile investigation reports, and recommend corrective actions.
• Maintain incident registers and support statutory reporting where applicable.

3. Performance Management & Appraisals

• Coordinate performance appraisal processes for production and administrative staff.
• Support supervisors in setting performance objectives and monitoring performance improvement plans (PIPs).
• Maintain accurate performance records and appraisal documentation.

4. Employee Onboarding & Offboarding

• Coordinate onboarding processes, including contracts, employee records, and induction.
• Ensure new employees are registered in the HRIS and assigned appropriate employment details.
• Manage offboarding processes, including resignations, terminations, exit interviews, clearance, and final documentation.

5. HRIS Administration & Data Management

• Maintain and update employee records in the HR Information System (HRIS).
• Register new hires, update employment changes, and ensure data accuracy and completeness.
• Support supervisors and time clerks with HRIS-related queries, particularly attendance and leave records.
• Generate HRIS reports on headcount, attendance, absenteeism, disciplinary cases, and staff movements.
• Ensure confidentiality, data security, and integrity of HR information.

6. HR Administration & Monthly Reporting

• Maintain accurate physical and electronic employee records.
• Assist in preparing monthly HR reports for management, including workforce statistics and HR metrics.
• Provide accurate HR inputs for payroll processing, including attendance, leave, overtime, and disciplinary deductions.

7. Compliance & Policy Implementation

• Support implementation and enforcement of HR policies and procedures.
• Assist during labour inspections, audits, and internal compliance reviews.
• Promote consistent HR practices across departments and shifts.

8. Coordination & Communication

• Liaise with supervisors, team leaders, and employees on HR matters.
• Communicate HR policies and procedures effectively to shop-floor employees.
• Handle employee inquiries professionally and confidentially.

Qualifications & Experience

• Bachelor’s degree in Human Resource Management, Industrial Relations, Law, or a related field.
• Minimum of three (3) years’ HR experience in an industrial or manufacturing environment.

• Proven hands-on experience supporting disciplinary hearings, incident investigations, and HR reporting.
• Practical exposure to HR Information Systems (HRIS) is mandatory.

Skills & Competencies

• Strong knowledge of labour laws and disciplinary procedures.
• Working knowledge of HRIS platforms (e.g., employee records, attendance, leave management, reporting).
• Ability to generate and interpret HR data and reports.
• Strong documentation, investigation, and report-writing skills.
• Proficiency in MS Excel and Word.
• High level of integrity, confidentiality, and professionalism.

Ability to work effectively in a production-driven, shift-based environment

How to Apply:

Send your CV and Cover letter