FINANCE AND OPERATIONS ASSISTANT

On behalf of our client we are looking for a finance and operation assistant , who has an experience in accounting so as to join the company's team.

• Bachelor’s degree in Accounting, Finance, or a closely related field from a recognized institution
• At least 1 year of experience performing accounting-related functions in any organization
• Proficiency in Microsoft Office applications (Word, Excel, and PowerPoint)
• Knowledge of Xero accounting software is an added advantage
• Flexibility to adapt to new situations, along with confidence and creative thinking
• Excellent verbal and written communication skills in both English and Swahili
• General responsibilities Support the finance and operations unit as directed by the supervisor and Executive Director, while proactively seeking opportunities for professional development.

  Specific operations tasks

  • Help manage learning sessions and staff meetings, ensuring they occur as scheduled and drafting minutes.
  • Assist in preparing Registrar quarterly and annual reports.
  • Support the generation of contracts.
  • Aid in coordinating the recruitment process
  • Handle daily office operations, including maintaining office supplies and supervising cleanliness.Record receipts and payments in Xero accounting software
    Assist with budget preparation and review to support key organizational decisions
    Help prepare financial reports, including bank reconciliations, donor reports, and cash flow statements
    Manage staff imprest processes
    Support organization asset management
    Provide assistance before and during financial audits
    Communicate with stakeholders such as suppliers and partners
    Ensure compliance with statutory authorities (TRA, NSSF, WCF) by preparing and remitting taxes and contributions
    Contribute to the organization’s fundraising initiatives
    Carry out any other finance-related tasks assigned by the supervisor.